Plan
Build the guest list, group families into households, and set up the event — date, venue and what you'll need.
- Guests
- Households
- Event setup
The Event Operating Platform
Every celebration,
beautifully run.
One system for the whole event — plan the guest list, invite and collect RSVPs, record contributions, run the gate on the day, and keep the memories.
Your first event is free · online M-Pesa & card payments coming soon · works offline at the gate
The gate list
| Time | Guest | Party | At the gate |
|---|---|---|---|
| 7:41 pm | Wanjiku Mwangi | 2 | 2 of 2 in |
| 7:39 pm | Baraka Mushi | 4 | 3 of 4 in |
| 7:36 pm | Achieng' Odhiambo | 1 | 1 of 1 in |
| — | Mwanaisha Juma | 2 | Expected |
182Arrived
146Meals served
An illustration with sample guests. On the night, every pass that scans at the gate lands on this list, and the host and the caterer see the same count.
From the first invitation to the last plate served, one list keeps the hosts, the caterer and the gate in step.
The Platform
One workspace for the guest list, the money and the gate.
Guests, RSVPs, catering, vendors, the budget and the gate — all in one workspace, updated live for everyone working the event.
Open the platform →How it works
Plan. Invite. Collect.
Run. Remember.
01
02
Invite
Design invitation cards, give every guest a personal link and pass, collect RSVPs, and share by WhatsApp, SMS or email from your own phone.
- Cards
- Invitations
- RSVP
- Sharing
03
Collect
Record contributions and pledges — M-Pesa, bank or cash — in one ledger, and reconcile what was promised with what arrived.
- Contributions
- M-Pesa
- Reconciliation
- Online M-Pesa & card payments · coming soon
04
Run
Message guests from your own phone, scan passes at the gate — even offline — watch attendance live, give caterers their counts, and bring vendors in with only the access they need.
- Messaging
- Gates
- Attendance
- Catering
- Vendors
- Automatic messages · coming soon
05
Remember
A beautiful event website from ready-made templates, your photos and videos in one private library, a gallery your guests can add their own photos and videos to, and a clear view of what's stored.
- Website
- Templates
- Media
- Gallery
- Storage
The essentials
Built for the day itself.
50Guests, freeYour whole first event
1 QRPass per guestScanned once at the gate
OfflineAt the gateScanning never stops
M-Pesa& bank, recordedPaying online: coming soon
Connect
Planners, caterers and gate crew, each with only the access they need.
Invite them into the event and each sees their own part: the caterer the headcount and dietary needs, the gate crew the scanner. Every guest gets a personal invitation and one link that always has the latest details.
LiveOne shared headcount
Per roleCrew access
1 linkEverything a guest needs
ZeroOutdated lists
Every occasion
Weddings, ruracio, birthdays, harambee.
Wedding
Amara & Kwame
Nairobi, Kenya · 280 guests
Ruracio
Wanjiru & Otieno
Kiambu, Kenya · 340 guests
Birthday
Neema at 40
Dar es Salaam, Tanzania · 90 guests
Sample events shown for illustration — not verified Gate List customers. Photography by Unsplash contributors, placeholder pending Gate List's own event photography.
Who it's for
The same platform, from every seat at the table.
Run the whole thing. Create the event and manage it end to end — a command centre, not a spreadsheet.
- Guests & invitations
- RSVP & catering
- Website & budget
- Gates & live attendance
Many events, one view. Operational tools across every event you run — switch between them in a tap.
- Switch events fast
- Tasks & timeline
- Vendors & RSVP
- Upcoming actions
Exactly the access they need. Caterers, card designers and gate staff, invited in to do one clear job.
- Headcount & dietary needs
- Invitation card designs
- Scan & check-in
- Your own workspace
One link, the whole event. Everything a guest needs to arrive informed — and nothing they don't.
- RSVP in a tap
- A digital pass
- Details & schedule
- The event gallery
Admission
Your first event is free.
Up to fifty guests, with the gate included. After that, pay per event, or monthly if you run many.
Pro
KES10,000/ event
One event, in full.
- Unlimited guests
- Budget & committee
- Contributions ledger
Planner
KES15,000/ mo
Planners, churches, MCs.
- Unlimited events
- Crew seats
- Every event in one view
Caterer
KES7,500/ mo
Running your own book.
- Catering gate on every job
- A signed manifest
- Storefront profile
Founding partners
Planners, venues and event businesses helping shape The Gate List.
Start with your guest list.
Add your guests and send the invitations. Turn on the website, catering and the gate when you need them.